Key points
- A well-structured chart of accounts makes every report more useful.
- Regular bank reconciliations keep your data reliable.
- Locking prior periods protects finalised figures.
Start with a clean setup
- Structure your chart of accounts around the information you need for decisions and tax.
- Set up VAT and tax settings correctly from the start.
- Capture accurate opening balances when moving from another system.
Monthly habits that save time
- Use bank feeds or imports to bring in transactions, then review and allocate them regularly.
- Reconcile every bank account monthly.
- Send invoices and statements from the system so your debtors stay current.
- Attach supporting documents to transactions where your version allows.
Protect your data
- Give each user their own login with appropriate access rights.
- Lock or close completed periods so finalised figures can't be changed accidentally.
- Keep backups or exports, as your version allows.
Use the reports
Sage includes standard reports such as the income statement, balance sheet, aged debtors and aged creditors. Reviewing them each month helps you manage cash flow and spot issues early.
General information only. This guide is not professional advice. Tax and statutory requirements change — confirm current rules and dates with SARS or CIPC, or speak to us about your situation.